Accounting & Bookkeeping Services

Our full-service bookkeeping encompasses every aspect of transaction recording and financial maintenance: Transaction Recording: • Accounts payable processing and vendor management • Accounts receivable invoicing and collections tracking • Payroll processing coordination and reconciliation • Credit card and bank transaction categorization • Intercompany transaction recording and elimination Reconciliation Services: • Monthly bank statement reconciliation • Credit card statement reconciliation • Loan and line of credit reconciliation • Intercompany account reconciliation • Inventory and fixed asset sub-ledger reconciliation We utilize cloud-based accounting platforms (QuickBooks Online, Xero, Sage) integrated with your banking and payment systems for real-time accuracy and accessibility.

A well-designed chart of accounts is essential for meaningful financial reporting and efficient tax preparation. We design account structures that: Strategic Account Design: • Align with your industry's standard reporting needs • Support segment and departmental reporting • Facilitate tax return preparation • Enable meaningful variance analysis • Scale with your business growth Account Categories: • Asset accounts — Current, fixed, intangible, and other assets • Liability accounts — Current, long-term, and contingent obligations • Equity accounts — Capital, retained earnings, and distributions • Revenue accounts — By product line, service type, or customer segment • Expense accounts — By function, nature, or department • Contra accounts — Proper offset presentation Integration Considerations: • Multi-entity structures and consolidation needs • Cost center and profit center tracking • Project and job costing requirements • Grant and restricted fund tracking • Budgeting and forecasting alignment

Timely financial information enables proactive management. Our monthly close process delivers: Core Financial Statements: • Balance Sheet — Financial position at month-end • Income Statement — Performance for the period • Cash Flow Statement — Sources and uses of cash • Statement of Changes in Equity — Owner investment and distributions Management Reports: • Budget vs. Actual Analysis — Variance identification and explanation • Key Performance Indicators — Metrics that matter for your business • Accounts Receivable Aging — Collection status and risk identification • Accounts Payable Aging — Cash requirements forecasting • Cash Flow Projections — Short-term liquidity planning Close Timeline: We target 10-15 business day close cycles for standard monthly reporting, with options for accelerated close procedures when stakeholders require faster information.

Payroll represents one of the most compliance-sensitive areas of business operations. We coordinate payroll processing to ensure: Payroll Services: • Payroll processor setup and management • Time and attendance integration • Direct deposit coordination • Paycheck distribution • Garnishment and deduction processing Tax Compliance: • Federal payroll tax deposits (941 liability management) • State withholding tax compliance • State unemployment insurance (SUI) reporting • Local tax withholding where applicable • Annual W-2 and 1099 preparation Employee Benefits Tracking: • 401(k) and retirement contribution tracking • Health insurance premium deductions • HSA and FSA contribution management • PTO accrual and tracking We work with leading payroll providers (ADP, Gusto, Paychex) and ensure seamless integration with your accounting system.

Effective receivables management accelerates cash flow and reduces bad debt exposure. Our A/R services include: Invoicing Services: • Invoice generation from work orders or contracts • Recurring billing setup and automation • Progress billing for project-based businesses • Electronic invoice delivery Collections Support: • Aging report preparation and analysis • Collection letter generation • Customer follow-up coordination • Payment plan documentation • Bad debt identification and write-off processing Cash Application: • Payment matching to open invoices • Partial payment application • Discount and adjustment processing • Unapplied cash resolution Credit Management: • New customer credit evaluation support • Credit limit monitoring • Hold account procedures • Customer financial analysis

Strategic payables management preserves cash while maintaining vendor relationships and capturing discounts. Our A/P services include: Invoice Processing: • Vendor invoice receipt and data entry • Three-way match verification (PO, receipt, invoice) • Approval workflow management • Coding and allocation to expense accounts • Duplicate payment prevention Payment Processing: • Payment run preparation and scheduling • Early payment discount optimization • ACH and check payment coordination • International wire transfer support • 1099 vendor tracking and reporting Vendor Management: • New vendor setup with W-9 collection • Vendor master file maintenance • Payment terms negotiation support • Statement reconciliation • Vendor credit application

For product-based businesses, inventory accounting directly impacts profitability and tax liability. We implement: Inventory Valuation Methods: • FIFO (First-In, First-Out) — Required for tax if LIFO not elected • LIFO (Last-In, First-Out) — Tax deferral in inflationary periods • Weighted Average Cost — Simplified tracking for homogeneous products • Specific Identification — Required for unique, high-value items Cost Accumulation: • Direct material tracking • Direct labor allocation • Overhead application methodologies • Standard cost systems with variance analysis • Job cost and process cost systems Inventory Controls: • Perpetual inventory system maintenance • Physical count procedures and reconciliation • Cycle counting programs • Obsolescence and shrinkage reserves • Lower of cost or market adjustments

Modern bookkeeping leverages technology for accuracy, efficiency, and real-time visibility. We implement and support: Cloud Accounting Platforms: • QuickBooks Online — Most widely adopted small business platform • Xero — Strong multi-currency and integration capabilities • Sage Intacct — Enterprise-grade for growing companies • NetSuite — Full ERP for complex operations Integration Ecosystem: • Banking feeds — Automated transaction import • Payment processors — Stripe, Square, PayPal integration • E-commerce platforms — Shopify, WooCommerce, Amazon • Point of sale systems — Real-time sales recording • Expense management — Expensify, Concur, BILL Automation & AI: • Bank rule automation for recurring transactions • Machine learning categorization • Automated reconciliation matching • Document capture and data extraction • Workflow automation for approvals We evaluate your technology stack and implement solutions that reduce manual effort while improving accuracy and timeliness.