Books that are current, reconciled and ready when you need them

We maintain day-to-day accounting records for businesses that need help keeping their books up to date. • Record bank and credit card transactions in the agreed accounts. • Track customer invoices and supplier bills. • Coordinate payroll records and check payroll balances. • Reconcile accounts — compare the books with bank, card, loan and other supporting records. • Check transactions between related companies and records for stock and long-term assets. You receive updated books, the agreed account checks and a list of items needing your attention.

We design a chart of accounts — the categories used in your books — for businesses whose reports need a clearer structure. • Separate what you own, what you owe and the owners' investment. • Group income and costs by the activities you need to track. • Set up categories for departments, projects or related companies. • Track grants and funds that must be used for a specific purpose. • Match account categories to your tax reporting and budget needs. You receive an agreed account list with guidance on where to record common transactions.

We prepare monthly reports for owners who need to review business results and upcoming payments. • Balance sheet: what the business owns and owes at month-end. • Income statement: income, expenses and profit for the month. • Cash flow and ownership reports: cash movements and changes in owners' investment. • Budget comparisons and key measures, such as sales and margins. • Lists of unpaid customer invoices and supplier bills, plus agreed cash forecasts. You receive the agreed monthly report package, explanations of unusual items and a list of open questions on the schedule set for your engagement.

We coordinate payroll records for businesses that use a payroll provider and need those records connected to their books. • Set up the agreed connection between time records, payroll software and accounting. • Coordinate pay runs, direct deposits and employee deductions. • Track payroll tax deposits and returns, including Form 941 — the quarterly federal payroll tax return. • Coordinate W-2 employee wage statements and applicable 1099 payment reports. • Track retirement and health deductions, benefit accounts and paid leave balances. You receive payroll entries, checked payroll balances and a list of agreed filing tasks and follow-up items.

We manage accounts receivable — money customers owe you — for businesses that need help with billing and payment tracking. • Prepare and send invoices, including recurring bills and bills for project milestones. • Prepare an aging report — a list showing how long invoices have been unpaid. • Coordinate reminders, customer follow-up and documented payment plans. • Match payments to invoices and investigate unmatched or partial payments. • Review credit limits and flag amounts that may not be collected. You receive updated customer balances, an unpaid invoice report and a list of collection follow-up items.

We manage accounts payable — money you owe suppliers — for businesses that need help organizing bills and approved payments. • Record bills and compare them with orders and delivery records where applicable. • Route bills for your approval and check for duplicates. • Prepare payment schedules and coordinate approved payments. • Maintain supplier records and collect Form W-9 — supplier tax identification details. • Compare supplier statements with your books and track credits and applicable 1099 reporting. You receive an updated unpaid bill list, a proposed payment schedule and items requiring your approval.

We track inventory and product costs for businesses that buy, make or sell physical goods. • Review suitable costing methods, such as first-in, first-out — assigning the oldest costs to goods sold. • Track materials, labor and shared production costs. • Compare recorded stock with physical counts and investigate differences. • Review damaged, missing or outdated goods for possible reductions in recorded value. • Compare expected and actual production costs by product or job. You receive inventory cost schedules, count adjustments and the agreed product or job cost reports.

We connect accounting tools for businesses whose banking, sales and expense records sit in separate systems. • Review your needs and supported software, such as QuickBooks Online, Xero, Sage Intacct or NetSuite. • Connect bank feeds — imported bank transactions — and payment processing records. • Link online stores, sales systems and expense tools where supported. • Set up rules for repeated transactions, document capture and approvals. • Review imported data and automatic matches for missing or incorrect entries. You receive the agreed software connections, documented workflows and a list of checks your team needs to perform.